Northern California Wedding Planner | Fine Tuning Your Wedding Vision

Wedding planning is a creative experience because it blends a couple’s personalities. love story and design elements all into one amazing day. Sometimes the process of finding just the right design elements and details can feel super overwhelming!

Not to worry! If you can break down the different elements into a more bite-sized approach it can save you a lot of the stress. Challenge yourself focus on the experience of your wedding and what you want to remember about your day. We can’t slow down how quickly the day goes by, but we can give you more opportunities to be present with your guests!

Repeat after us… less is more! Then close your Pinterest for the rest of the day we promise it will help give your brain a break from trying to do all the things. Come back to the drawing board with a cleansed palette so to speak.

Happy Planning!
The 530 Bride Team

Northern California Wedding Planner | Choosing Your Creative Team

We don’t always talk about the business side of weddings much on the blog, but when we do - it’s mostly going to be directed towards the importance of professionals working together as a team. Why? Because this is the secret sauce for a wedding that feels so smooth, effortless and fun. When a creative team of photographers, videographers, florists, bakers, caterers, DJ’s, designers, venue owners, shuttle drivers… well you get the picture.. when we all work together .. couples will have a much better experience.

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Couples will benefit greatly when they have a collective team who communicates and collaborates on the details in order to set everyone up for success. A smooth timeline = more time for portraits. More time for portraits without jeopardizing the timeline = ceremony starts on time and caterer’s appetizers are in place without sitting out too long, the florals look great, the music is cue’d and the reception details are on point for dinner. It’s all connected.

Our clients know just how passionate we are about the importance of hiring a DJ for example because we practically shout it from the rooftops, we could never tell someone that a DJ isn’t needed and that instead they should use an ipod or playlist. A professional DJ who understands the communication involved with being an emcee and will keep guests informed of what’s happening next, read the crowd for the music selection and help keep the vibe consistent throughout the event.

Wedding planning has so much more than just the “day-of” in play - it’s putting together the logistics of a site plan and layout, it’s understanding the intricate family dynamics to ensure the wording on the invitation is perfect, managing the budget & expectations throughout the planning process to ensure that the final design will meet and exceed the client’s vision.

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It’s those pesky calculations on just how many pounds of ice we need and planning on extra dessert forks for the late night snack that was added on, each of those details are connected and are often behind the scenes out of the peripheral view of the majority of vendors and guests.

Those details are what a lot of planners thrive on, heck you could say we are just wired a little different - but ultimately that is our craft. Much like a photographer has this insane talent for catching the light and seeing what others don’t see in order to create magic.

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Well our magic is in the details & the quiet satisfaction of sending a couple down the aisle after 18 months of planning and knowing they are setting foot into a fun-filled celebration surrounded by their loved ones without a care in the world!

How can couples choose professionals who will not only be a great fit for their wedding? We recommend discussing your preferences during your consultation and letting potential companies know that you are looking for someone who can collaborate with all of the wedding vendors for their event. You can always ask for referrals, recommendations and read reviews or chat with potential wedding planners about their experience with being a team player.

Happy Planning!

Northern California Wedding Planner | Whitney Peak Hotel Wedding ~ Megan & Zach

Life can throw you a curve ball that you weren’t expecting but it is what you do with it that counts! Megan and Zach are serious #couplegoals for their ability to smile through it all even when feeling the stress of needing to change their wedding venue from Argentina to the states in just a matter of months. We were mesmerized by their courage to have an international wedding in the first place, surely a party that would have been for the books but what they focused on was family - and that is the most memorable element of your day!

Our role with Megan & Zach was a little unique because we created a virtual/remote planning package in order to assist with both the Argentina details and assisting guests in the states. We loved the process of researching cultures, accommodations & travel details for Argentina and to hear about the day-to-day lives while Megan & Zach were living abroad. Once they were stateside and had gotten to a good place with Megan’s father’s health we were able to help switch gears and research possible venues in the surrounding areas with availability and the perfect amenities to meet their needs. Megan found the wonderful gem Whitney Peak Hotel and the rest fell came together beautifully!

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After the ceremony, guests enjoyed delicious appetizers and drinks while Megan & Zach finished up photos, we loved that Worldlove Films captured the reception details so beautifully from the decor, to the meal & of course dancing!

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Thank you to the whole team of creative partners who contributed to this wonderful destination wedding!

Venue: Whitney Peak Hotel
Photo & Video: Worldlove Film
Coordination: The 530 Bride
Florals: Wildflower Events & Creative
DJ & Photobooth: Epik Weddings
Dress: AE Bridal
Cake: El Dorado
Invitations: ZuZues

Northern California Wedding Planner | Friday Introduction!

Hello there and welcome to our blog! If you are new here, I hope you will check out some of our recent posts & tips and recent weddings. I’m back from a short vacation to Hawaii, and since we just so happen to have some awesome new photos by the fabulous Diane Nicole Photography, it seemed fitting to throw in a quick introduction post!

If we haven’t met yet, my name is Veronica and I have been blessed to watch this business grow over the last 8 years. It is such a blessing to be able to serve our couples, and to consistently improve upon our craft with education and experience with every event along the way.

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A little about me

  • I’d take a cold brew coffee over a glass of wine any day

  • Got married on 10/10/10 to my husband Daniel

  • Mommy to two girls under 5 (yes it can be just as chaotic as it sounds)

  • Currently teaching myself sketch rendering and hope to eventually learn 3D rendering

  • Obsessed with anything related to real estate, and HGTV fixer upper shows

  • Have serious puppy envy, but settling with fish pets for now!

  • Fall is my absolute favorite time of year, so I will always have a soft spot for fall weddings

I can’t wait to post some more photos from our shoot and introduce our whole team of ladies here at The 530 Bride! In the meantime, you can hop over to our about us page to learn more!

Northern California Wedding Planner | Demystifying the Invitation Suite

Throughout planning, some elements come naturally to couples and other elements just seem more tricky or confusing. Invitation suites can feel like a lot to figure out, from choosing the design to deciding what wording to use or how formal you want the suite to be. Budget does play a part in these decisions of course, but sometimes the difficulty simply lies in not being able to visualize these pieces together.

Our post today will be highlighting the various elements of the modern invitation suites, as well as what options couples have when deciding where to go to get started. We’ll share links and resources to find all of the info you need to make a decision on the best option for you!

 
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Custom Stationery design is a process of bringing the couple’s desired aesthetic and their personalities together to create something unique and authentic. These details can be in the paper and color choice, a custom monogram or crest, specialty envelope liners, hand painted details, wax seals, custom postage and of course the calligraphy for addressing the invitations.

What goes into a design suite, well of course that varies by preference and budget but a complete suite would include most if not all of the elements below:

The method of production, from letterpress to digital or hand-painted/calligraphy is one of the more major decisions because that dictates the cost, the type of paper, the turnaround time and the design process in general. One would argue that the invitations set the tone for the rest of the event, however I don’t believe couples should be held to that 100% of the time if that deters them from moving forward with a design that they really feel drawn to.

Image via  Unsplash

Image via Unsplash

If you have a vision of a beautiful flat-lay image of your whole invitation suite (like those stunning photos you see on Pinterest and Instagram) this can still be achieved even if you chose a semi-custom or template from a digital design retailer and had them printed. Tip: Do be sure to mention to your photographer that this shot is important to you!

With the introduction of sites like Minted.com, Wedding Paper Divas, Etsy and many more, couples are flooded with pages upon pages of designs to choose from and this can certainly be overwhelming. You want a design that speaks to your personalities and matches with your theme or vision but you might not want something that is trending or overly popular at the moment. Even when using a pre-designed template you can find ways to personalize it by adding a band, ribbon, vellum sheet, envelope liner, embossing, calligraphy etc.

So should you choose a custom designer to ensure that you have a one of a kind invitation suite? Here is a great article from Raspberry Creative listing 5 reasons you should hire a stationery designer.

Image via Unsplash

Image via Unsplash

One recommendation that I make when working with couples is to find at least one to two elements they really want to throw their personality into during their wedding planning process. This could be the decor, the food menu, the ceremony or even the dance/entertainment line-up. Of course you could put your personality into all of those, but sometimes your wedding budget doesn’t give you the ability to customize every element.

In the interest of keeping this post short and sweet, we have linked to a few helpful articles and resources on each of the various topics that we find couples have the most questions about.

How much do custom invitations really cost & a breakdown of the process

Letterpress Wedding Invitations (Etiquette, Samples, Ordering Resources, F.A.Q’s & Tips)

Watercolor/ Hand Painted Wedding Invitation examples

Additional Articles/Links:
Comparing invitation costs
https://www.papelnco.com/custom-wedding-invitations
https://www.sableandgray.com/press
https://inkandpressco.com/the-semi-custom-collection
https://www.bellafigura.com/customize/calligraphy/
https://www.howdesign.com/creative-freelancer-blog/passion-projects/why-wedding-invitations-will-never-go-digital/
Envelope Liners
How to properly Mail Your Wedding Invitations

Northern California Wedding Planner | Re-Thinking Your Wedding Budget

Pop quiz - how many wedding related tabs or apps do you have open at this very moment? Just kidding, we aren’t here to judge! In all seriousness, it can feel like a rabbit-hole once you get started down the path of wedding planning. Once that ring is on your finger or the word gets out that you are engaged, all of the sudden people start asking you questions and giving you advice & opinions that you never actually asked for; the pressure is on to have all of the answers.

Good news! You don’t have to have it all figured out so fast, take your time and think about what you actually want and make an intentional effort to enjoy being engaged. If you have read some of our other posts about you will probably see a trend that we truly want you to make the most of your day and to not try and do all the things because you think you should. Instead, really commit to making the whole event a reflection of your relationship together because if you can do that - you can’t go wrong!

Once you have committed to planning authentically, the fun part starts of building this awesome crew of event partners to support you in this quest to have a kick-ass (*and pretty) wedding day. So the title of this post was re-thinking your budget right? Let’s talk about that, shall we? According to Wedding Wire’s 2019 report, 1 in 3 couples underestimated their budget.

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Inevitably there will be logistics to hosting guests in a space no matter if this is in your backyard, or City Hall. Understanding your vision for the overall flow of the day and then working with your planner to fine tune this flow into a fluid experience for you and your guests will take some finesse. What we don’t want is for you to feel rushed to choose a venue that doesn’t really represent or support that vision, and in some cases can hinder it.

We’ve created a blog series PDF full of tips related to keeping your budget in check and thinking through some of the steps in the decision making process. Be sure to grab part 1 of the series by subscribing to the list below, and each topic will be emailed right to your inbox!

You can read another recent blog posts about budgeting here or check out our list of blog categories over in the sidebar!

~ Happy Planning!
Veronica

Northern California Wedding Planner | The Good Stuff

In the thick of wedding season, it could be easy to get lost in the hustle and bustle of email inboxes, layouts, to-do lists and budgets .. but the special moments when couples get a little watery in the eyes thinking of their ceremony details or when they see their engagement photos come back; that’s the good stuff!

Photo by  AVH Photography

You see, it is so personal and special to be a part of this experience with our couples. We are there for the big decisions down to the smallest of the details, the phone calls and texts with advice and support through every planning milestone. Even for the couples who book with us a few months out before their wedding after they have made the majority of the decisions, realize the benefit to having someone to advocate on their behalf while bringing the details together in the final weeks.

We find ourselves telling our couples how fast the wedding day truly will fly by and we want to help them enjoy every moment of it. So the more we can do to take your focus off of the “stuff” and put it back on your experience, and being present with your fiance, friends & family - that’s what matters most.

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When we meet with our couples and potential clients we will be able to help you prioritize the details that will actually impact your day and streamline the rest. Our goal is to also make sure that all of the event partners who are a part of your day (photographer, videographer, hair & make-up, transportation, florist, caterer, DJ and venue for example) are all set up for success as well. This helps to ensure that everything runs smoothly and that you know the details are handled!

Sometimes the biggest impact of all, is the ability for the parents of the couple and their immediate family to be able to relax and know that everything is in place for the big day which allows them to be able to relax and enjoy as well. This sweet note below is from a bride’s mom at a recent wedding and it touched our hearts:

Dear Veronica, Thank you so much for all of your guidance & help to make Jade & Mark’s wedding perfect for them! You were the super glue that held it all together. Also, holding my peace of mind in check with your amazing timeline. Anxiety comes from fear of the unknown. When we organize our plans & see it in writing, it helps so much. You came into our lives quickly, but made a long lasting impression. So grateful you helped Jade navigate the dog situation and went above & beyond in delivering our leftovers to our home. The 530 Bride is amazing!
— Julie A.

So no matter how close you are to your wedding date we hope you will consider having a wedding planner or wedding management/coordination team support you. If we are booked, we are always happy to provide recommendations of local and reputable planners who will do an amazing job for you.

~ Happy Planning!

Northern California Wedding Planner | Celebrating One Year ~ Lawna & Eric

The Dunbars - Creekside Rose Garden, Chico

Photos by Sarah Tamagni Photography

Photos by Sarah Tamagni Photography

You know what they say about couples who train together..well they slay their wedding photos of course! These two are not only ultra fit (can you say abs) but also super sweet, so it was pretty incredible to be right alongside them on their planning journey. Thanks to Sarah Tamagni Photography for these amazing photos and we are wishing a very happy anniversary to Lawna & Eric!

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Event Partners
Photographer: Sarah Tamagni Photography
Wedding Management: The 530 Bride Lead by Delphine
Beauty: Hair by Carmen Montero at Envee Hair Studio; Make-up by Powder Room
Venue: Creekside Rose Garden
Caterer: Truck-a-roni
Bar: Rollin Bar
Rentals: Mac’s Hardware

Northern California Wedding Planner | The Role of A Wedding Planner

The role of a planner in the wedding industry is a unique one because it differs from the majority of the other vendors/creative partners that couples will book for their event. You see, we are looking at a 365 degree view of the event and advocating for our clients interest from the moment they contract our services. While the majority of the wedding industry works to educate clients on the myth of the “day of coordinator” the term is still used often and can be very misleading because it just isn’t possible to coordinate an event without all of the details needed in advance.

Before we get to that, let’s chat more about what a planner does (in no particular order)

  • Meets/consults with the couple’s vision/must-haves and estimated budget

  • Reviews services that have already been booked if any and makes recommendations on additional services fitting the couples desired style, preferences & budget

  • Reaches out to additional wedding professionals to confirm availability, rate information and assists with scheduling consultations, obtains quotes & arranges a consultation if needed

  • Updates budget with estimates, payments, remaining balances and tracks payments due

  • Consults on design process, sources rentals & creates overall layout of items & decor

  • Creates draft timeline based on client preferences, length of photo coverage, number of hours in venue and approximate sunset then sends to photo/video team, caterer, DJ and supporting vendors for review

  • Assists with wedding website, invitation wording and general stationery etiquette

  • Attends vendor appointments, tastings, fittings and site visits as needed

  • Updates guest count totals with rentals, caterer, florist and venue

  • Submits final approved timeline and layout two weeks with any pertinent vendor details

  • Reviews packing list, final payment details and prepares for ceremony rehearsal

  • Oversee set-up of event & ensure that the details run according to the timeline

  • Assist wedding party & family with pre-ceremony preparation

  • Confirm all details are in place and assist with guest seating for ceremony, line up wedding party according to processional plan

  • Transition decor from ceremony to reception as needed during cocktail hour

  • Ensure photography timeline is running smoothly according to shots list

  • Check in with catering details for dinner service

  • Assist with all reception formalities

  • Post reception - organize personal decor, execute breakdown according to strike plan

Much of our work is on behalf of our clients, advocating for their interests when it comes to quotes for services and overall design details to ensure their day is everything that they imagined it would be. This role is incredibly rewarding because of how closely we get to know our couples and how fun it is to experience this day with them! What we can’t do is replace the work of wedding pro’s so we need to emphasize that we are not florists, lighting/sound technicians. DJ’s, caterers or rental companies and it is important to stay on the same page about where our focus will be..and that is laser focused on the logistics that make your day super smooth!

Of course our preference is to be a part of the planning process as early as possible so that we can be there for these decisions and details rather than be on the later end and need to step in to resolve some of the missing links or remaining questions that might end up being stressful or more costly with a time crunch.

Thanks for reading a long on this post and we hope that no matter who you choose to support you on your wedding day, you have an amazing experience!

~ Happy Planning!

Northern California Wedding Planner | Lone Oak Longhorn Ranch Styled Shoot ~ Sneak Peeks

It feels good to stretch your wings from time to time! In the wedding industry, we collaborate together in order to produce “styled” shoots or inspirational designs in order to stretch our wings creatively. This process involves networking with new wedding pros and artists, suppliers, models etc that have a similar desire to create something magical. Styled shoots can take many forms and can focus on the location itself, a new design trend or even a photo editing style.

In this case, the opportunity came about when Claire Nicole Photography reached out to us to invite us to participate in a styled shoot to promote the gorgeous new venue Lone Oak Longhorn Ranch in Marysville. This property is beyond words inside and out, and we can’t wait to share! We have a few sneak peeks for ya while we wait for the rest of the goodies from Claire!

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Thank you to the whole team who contributed to this beautiful day! Be sure to follow these fine folks on Instagram!

Venue @loneoaklonghorns

Photographer @clairenicolephotography

Planning & Design @530bride

Styling @maydendesigns.byashley

Florals: @north_bloom

Rentals: @simplecountryweddings

Stone Candles: @stoneandflamedecor

Stationery: @minted natural elegance suite

Cake: @lovelylayerscakery

Models: @katie_tuck_ and @michael_wardd

Hair & Make-up: @blushed_brides

Gown: @lasoiebridal

Jewelry: @christynatsumi

Northern California Wedding Planner | Glam Barrel Room Wedding

It’s Friday and we can’t help but share wedding eye-candy with you! This gem is from a June wedding where we helped plan & design an amazing celebration for David & Kera. The planning process was an absolute blast and we are so lucky to have had Kera as a client and a friend!

The event was a success due to all of the work from a great team of creatives, and thanks to Shannon Rosan Photography for these beautiful images!

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CREATIVES:
PHOTO @shannonrosan
CINEMA @necranias_dream_art
PLANNING @530bride
DECOR @wedodesigns
FLORAL DESIGN @north_bloom
CATERING @bacio_chico
VENUE @almendra_winery
GOWN @kinsleyjamescouturebridal
CAKE @lovelylayerscakery
DJ @elitesounddj
Hair @cortneyriegel
MAKEUP @garchimede

Northern California Wedding Planner | Rustic Outdoor Ranch Wedding ~ Delphine & David

If you’ve followed us on Instagram over the last year you may have seen that our very own Delphine was a bride herself, and as a wedding planner it brings a different challenge. Imagine planning 20+ weddings and still being able to keep your own wedding planning on track! Well, we joke because when David proposed to Delphine it took her about a week to have most things planned, but we all know that there is still a lot of communication that is required to plan a wedding especially on ranch property with over 300 guests. We’re excited that Delphine and David’s big day was featured on one of our favorite blogs, Love and Lavender!

Photo by  TreCreative

Photo by TreCreative

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What a lovely September day that was in McCloud! Time flies, Delphine and David are all settled into married life after their amazing trip to Greece. We’re going to make sure to share some of those beautiful photos here too - you know so we can all live vicariously through the travel photos!

Thanks to all of the vendors who contributed to the event:

Venue: Private Residence
Cinema and Video: Queued Memories
Caterer: Yummy’s Cowboy Cuisine
Equipment Rentals: Solanos Inc.
Hair Stylist: Salon Diamond
Dress Store: Always Elegant
Event Planner: The 530 Bride
Design and Decor: WeDo Designs
Floral Designer: Cambray Rose Florist
DJ: The Wedding DJ Company
Photographer: TréCreative Film&Photo


Northern California Wedding Planner | Miners Foundry Weddings, Nevada City

Have you ever connected with a space, every time you walk in you just instantly feel at ease? From our first wedding at Miners Foundry Cultural Center in Nevada City back in 2015 to our most recent wedding last fall, it is simply a space a space I could never tire of because it can be something entirely different for every event that takes place there!

Photo by  Artpix

Photo by Artpix

The Stone Hall is the show stopper of the venue, from the dramatic beams and stone work to the stone fireplace and when you add a pop of decor like the fabric draping or lounge furniture - it’s just stunning. Some couples choose to do ceremony in the Stone Hall, and reception in the Osborne Room while others have done their ceremony in the upper gallery and used the Stone Hall for dinner & dancing; there are many different variations.

Photo by  Kindred Weddings

We’ve also done weddings were the ceremony and reception is held in the Stone Hall and during the cocktail hour our team along with the catering staff transition (aka flip) the space from the ceremony set-up to reception. It’s always an exhilarating task and so rewarding to see everyone’s reactions when they come back into the space.

Photo by  Kindred Weddings

What’s also really great about Miners Foundry, is the proximity to the local shops, bed and breakfasts, hotels and more so the guest experience is always really fun for those who can spend a little time to enjoy Nevada City. Since we are based in Chico, it is an easy (and beautiful) drive to Nevada City and always a treat to work in the area so if you are looking for a really awesome destination in Northern California for your wedding definitely check out Miners Foundry!
~ Happy Planning!

Northern California Wedding Planner | Hiring a Wedding Planner - The Support You Didn't Know You Needed

At times it seems like you literally can do anything with a click of a button, need a ride, or a snack, or a wardrobe..click - it’s yours! The ability to have an app or a service handle tasks for us can provide instant gratification and of course save us time, but when it comes to something as personal as planning your wedding - an app just isn’t going to be the equivalent of an experienced wedding professional who can provide insight, guidance and expertise in their craft.

Our clients are busy! They have their every day life with responsibilities at work or school, or at home with kiddos and the biggest service we can provide is that we have their absolute best interest in mind with every vendor referral, email, site walk, timeline detail and photo suggestion. We can see the bigger picture and help guide couples through budget decisions, vendor consultation, design ideas and more. Individually, all of these tasks are not hard or all that time consuming but when combined with other time commitments it can be challenging to keep up.

The 530 bride was a life saver when I planned my wedding and worked full time as well as going back to school. I felt like I was organized and always ahead of schedule. She made my vision come to life. I would recommend the 530 bride to any couple getting married! They are essential!
— Ashley H.

As wedding planners, we come into the picture at various stages of planning depending on the couple and the timeframe of their engagement. We understand that you might have set out to do all of the planning yourself but as your wedding date approaches you may feel more inclined to have some of these details covered by a third party so that you and your family/friends can be 100% present for this special time together.

Some of our absolute favorite events have been simple celebrations that we were just able to help everyone have fun and feel stress-free, and knowing that we helped couple’s have that type of experience is the best reward we could ever ask for!

So if you are getting engaged or know someone who may just need a tiny bit of help (or a lot!) we would be happy to chat more about the upcoming event!
~ Happy Planning!~

Northern California Wedding Planner | Historic Covered Bridge Wedding ~ As seen on Lovely Day Journal

No matter how much time passes, we could go back in our minds to the specific details of a past wedding day from the planning sessions, emails, floorplans, to getting the wedding party lined up and sending them down the aisle for their ceremony! We remember these moments because it feels like such a gift to experience them, and to share them with our couples.

This June wedding was one for the books as far as warm weddings go, but I can’t think of a single guest that I didn’t see out on the dance floor having an amazing time because Nerissa and Quinn were absolutely enjoying their day! We love to see weddings featured especially when the couples can share details and some of the story behind each element that made their day so special. Obviously we were excited to see Nerissa & Quinn’s wedding featured on Lovely Day Journal! Phots by Annamae Photo

What was the most anticipated or special moment of your wedding day?

“Everything about our wedding day was perfect. I especially loved our vows. My husband wrote them and they were exactly us.”
— Nerissa
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Nerissa was not only an organized bride, but she was able to incorporate her talent as a graphic designer into the details of her day while still being able to relax & feel present with her friends and family. We know that it takes an incredible amount of trust to hire a team to manage these special details, and we are so thankful to have been there along the way with Nerissa & Quinn!

See the full feature on Lovely Day Journal here or see the links below to learn more about the vendor team:
Second Shooter: Annamae Photo//Beauty: Two Twenty Two Salon//Makeup Artist:Powder Room Beauty Bar//Floral Designer: Lisa Claire Floral//Pre Ceremony Location: Hotel Diamond//Ceremony Location: Honey Run Covered Bridge//Event Planner: The 530 Bride//Design and Decor: WeDo Designs//Caterer: Kinders BBQ//Bakery: Upper Crust Bakery & Eatery//DJ: Elite Sound Professional DJ’s//Photographer: Annamae Photo//

If you would like to learn more about the The Honey Run Covered Bridge rebuilding efforts or to donate, visit: https://hrcoveredbridge.org/donate

~ Happy Planning!
XOXO, Veronica