Northern California Wedding Planner | Rustic Outdoor Ranch Wedding ~ Delphine & David

If you’ve followed us on Instagram over the last year you may have seen that our very own Delphine was a bride herself, and as a wedding planner it brings a different challenge. Imagine planning 20+ weddings and still being able to keep your own wedding planning on track! Well, we joke because when David proposed to Delphine it took her about a week to have most things planned, but we all know that there is still a lot of communication that is required to plan a wedding especially on ranch property with over 300 guests. We’re excited that Delphine and David’s big day was featured on one of our favorite blogs, Love and Lavender!

Photo by  TreCreative

Photo by TreCreative

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What a lovely September day that was in McCloud! Time flies, Delphine and David are all settled into married life after their amazing trip to Greece. We’re going to make sure to share some of those beautiful photos here too - you know so we can all live vicariously through the travel photos!

Thanks to all of the vendors who contributed to the event:

Venue: Private Residence
Cinema and Video: Queued Memories
Caterer: Yummy’s Cowboy Cuisine
Equipment Rentals: Solanos Inc.
Hair Stylist: Salon Diamond
Dress Store: Always Elegant
Event Planner: The 530 Bride
Design and Decor: WeDo Designs
Floral Designer: Cambray Rose Florist
DJ: The Wedding DJ Company
Photographer: TréCreative Film&Photo


Northern California Wedding Planner | Can you do it all?

When I talk to couples about planning their wedding there can be a lot of elements that they feel confident about doing on their own. It’s understandable to want to cut costs, and to want to feel connected to the details of your wedding. What some clients don’t realize is that you are going to have a lot on your plate in the weeks leading up to your wedding so you aren’t able to approach these projects with a lot of free time.

Photo: Grace Aston Photography

Photo: Grace Aston Photography

Even when you have an open schedule, you won’t be able to solve the age-old problem of being in two places at once. We find the most stressful situations that we hear about are when the couple has booked a venue for one day and have 12 to 15 hours total to bring in all of the decor, set-up - hold the event and then break down.

The reason we have our Wedding Management package is to help couples tie up these loose ends and organize some of these elements so that our team can handle placing the details and fine tuning everything while the couple enjoys getting ready with their wedding party or family. They get to walk down the aisle and look around at their venue with all of their special people surrounding them and not worry if everything is ready for cocktail hour and the reception.

So if you are considering doing some of the work yourself, here are some do’s and don’t’s:

Projects that you can tackle early on such as collecting the centerpiece vessels (wood boxes, vases, vintage books, lanterns, jars, etc) that you can take to your florist to use for the arrangements, or creating cute signs & photo prints that you want to place around your venue to personalize your space —> Yes!

Intricate details that need to be assembled on the day of your wedding at each of the 150+ place settings —> No!

Seating charts and escort cards when your guest count is finalized two weeks out —> Yes!

Anything that can melt or wilt (flowers, cake, desserts, bags of ice) etc —> No!

Custom sign-in books, welcome table signs, keepsakes and other handmade items —> Yes!

Cleaning-up/Breaking down the tables, chairs, linens, rentals and garbage on your wedding night —> No!

To learn more about how we can help you have a stress-free wedding day, we can get started with a complimentary consultation!

~ Happy Planning!

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Northern California Wedding Planner | Wedding Day Roles & Responsibilities

So who does what on your wedding day?  This can be confusing, and sometimes you just don't know what needs to be done in the first place..read on for just 5 of the many roles that are essential for a seamless wedding day!

It's scientifically proven that you can't be in two places at once so how can you reduce the stress of making sure that everything is done according to plan on your wedding day? This question should be considered long before you hire your wedding vendors, because if you select a venue, caterer or rental company who does not set-up the tables & chairs or handle any of the labor - you'll need a small army to take on the task.  Want the short version? -- > Meet with a wedding planner who can help you book full service professionals! 

1) Tables and chairs - This is one that seems to sneak up on people because you may have only considered that you need 150 chairs for your guest count, but will you need to rent two sets (ceremony + reception) or have one set that needs to be moved over during cocktail hour? Table set-up is straightforward in theory but you do want to ensure that all of the tables are spaced evenly and leave enough room for chairs/guest movement. A full service caterer is well equipped with an efficient staff to handle the set-up and break-down of tables, chairs and food service areas for your event. 

2) Centerpieces & Decor - We love when couples personalize their wedding by incorporating design elements that are authentic to them as well as photos and signage. As wedding planners we assist with overseeing the placement of your rentals and putting the final touches & personal decor together for your welcome table, ceremony area, guest tables etc. 
Tip: Try to hold back the temptation to go crazy on Etsy, Amazon, Pinterest and other rabbit holes so that you won't need a U-Haul just for all of your decor.  We recommend finding focal points that have an impact and being conservative with extra items - sometimes less is more! 

3) Guest tables - You probably have an idea where we are going with this by now - but it is imperative that you have a catering staff on board who is prepared with the correct event details, brings adequate staffing, and will handle bussing/clearing plates & garbage etc.  Don't get left with plates piled high at your guest tables and dishes to wash for 150 guests, that's not cool.

4) Pop Fizz Clink - Thinking of your wedding has you reaching for the champagne bottle - but hold that thought! What will your guests be drinking out of (glassware or disposables?) and who will be providing/delivering/stocking/serving and last but not least - cleaning up your bar? 
Be sure to double check with your venue about required license/insurance requirements for the bartender

5) Order of events - A wedding day goes by so fast and there is only so much lighting to go around, having an organized timeline including all of the photos that you are planning to incorporate is important.  Your wedding planner and photographer will work together on the timeline details along with your DJ and caterer to ensure that everyone is on the same page.  Your wedding planner will be there to cue each element (ceremony processional, wedding party introductions, toasts etc) while your DJ will be the emcee to keep guests informed throughout the evening. 

We hope these 5 wedding day responsibilities are helpful for you, and that you have a rockstar team to handle the details! If you have questions about tasks or need more information to organize your vendors feel free to reach out or leave a comment below! 
~ Happy Planning!~ 

Northern California Wedding Planner | Let's Talk About Being Engaged In 2018!

Did you just get engaged over the holidays?

If so, which I am guessing that is why you've decided to click this blog post, congratulations! Being recently engaged myself, I understand the stress that comes with planning a wedding. Yes, I still feel it even though I'm a wedding planner!

Photo by Tre Creative 

Photo by Tre Creative 

Today on the blog, we're going to be sharing some of our top New Years resolutions for those of you who are engaged! Our main advice: ENJOY every moment; it's such a special time in your life!

Engaged; having formally agreed to marry.
synonyms: betrothed, promised in marriage, pledged in marriage;

1. Keep A Positive Attitude
Of all people, I know what it's like to have to make several decisions at once, but it's for your special day so you shouldn't take it as a negative thing! Remember that sometimes less is more! Are you a couple who wants to go above and beyond with florals? Or how about the food? Staying in a positive mindset will help you make these hard decisions. But of course, we're here to lead you through them.

2. Take Care Of Yourself
This is really important, but i'm sure you've seen this tip on all of the blogs that you've been to such as The Knot, Ruffled Blog, etc. But this is coming from me, Delphine, the one who is going to MAKE your special day happen. Since I am a wedding planner, and not a personal nutritionist... my biggest advice is to remember that your gut health will ultimately change, not only your appearance, but also your mental health! This goes hand in hand with my last tip. Mental health turns into positivity, which turns into a more confident you on your wedding day. 

3. Choose The Perfect Date
This is a biggie. I'm sure that you know that there are holidays pretty much every single month out of the year. So keep in mind that people make plans on 4 day weekends, especially during the spring and summer months. Obviously if a date is calling your name, then go for it. But remember that aunt Kathy may not be able to make it on that particular weekend due to a hot dog eating contest... or something? Whichever date you choose with your significant other, make sure you're both happy with it!

4. Stay Within Your Budget
This is another big tip I have for you. Remember when you and your significant other were talking about a budget for your future wedding even before you were engaged? Yeah, I've been there too... and now I officially have to back off on a lot of my choices! So learn from me and look at your budget, decide what the most important aspect of your wedding is, and start asking for quotes! 

5. Enjoy Each Other
This may seem like a given, but a lot of couples get so wrapped up in the planning process that they forget they're even getting married! Take a step back, and ask your significant other their input. Take them to appointments! Even if they seem like they don't care, they really do. Even if it's the color scheme of your wedding! 

Happy Planning, and Happy NEW YEAR!
 

XO,

 

 

Northern California Wedding Planner | Our 2017 Wedding Season is Wrapping Up

2018 Is Just Around The Corner - Here's How 2017 is Winding Down For Us

We've been so busy with consultations and meetings for 2018 couples the last few weeks but we wanted to take the time to talk about just how amazing 2017 has been for us thus far.  Not only have we worked with awesome couples, we've also launched our sister company The 530 & Co. allowing us to help businesses create beautiful websites, branding & SEO services  and virtual assistance.

Oh and we can't forget the shiny new ring on Delphine's finger! - She's engaged and will be saying her I Do's in September of 2018. 

Engagement Session by TreCreative

Engagement Session by TreCreative

A little photobooth fun with Six Rivers Photography at one of the recent bridal shows!

A little photobooth fun with Six Rivers Photography at one of the recent bridal shows!

We'll be creating a full wrap-up blog post at the end of this month, but here is just a sprinkle from our season! Click the photos below to scroll -->

Last year, we set a goal to make 2017 the year we focus on education, training & team development.  We believe that investing in education and professional development is really important because we want to continually improve on what we can offer to our couples.  Staying up on the best practices in business, planning & design will translate into being more efficient with clear systems and processes in our business and an even better service for our clients for years to come.  

We've asked our clients for their feedback on their planning experience because it is ultimately the best way we can measure our growth and success.  It means the world to us to know that we have helped couples enjoy their wedding day and that the investment in having a planner was more than worth it to them.  Their words gives us the warm & fuzzies, and their referrals to friends & family are a cherry on top!

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You can read more from our clients on Wedding Wire, Yelp & Facebook!

2017 Wouldn't have been so sweet without our couples but also our fabulous team of ladies that we appreciate so much! We celebrated with a team appreciation dinner at the delicious Panighetti's Restaurant on Friday & had so much fun recapping the highlights of year. 

Mely, Maxine & Delphine

Mely, Maxine & Delphine

Both of our Jasmine's and Mely 

Both of our Jasmine's and Mely 

We're no photographers but we try to catch some behind the scenes shots every now and then because we love these ladies!

Veronica and Madison

Veronica and Madison

Mely lint rolling the tables

Mely lint rolling the tables

Delphine and Maxine

Delphine and Maxine

Veronica and Kat 

Veronica and Kat 

Stephanie, Wedding Assistant

Stephanie, Wedding Assistant

Delphine and Brittany

Delphine and Brittany

Delphine and Mely!

Delphine and Mely!

Delphine & Stephanie

Delphine & Stephanie

Stephanie and Mely, Wedding Assistants

Stephanie and Mely, Wedding Assistants

Make sure to follow us on Instagram to keep up with the latest happenings with The 530 Bride, and subscribe to our blog for updates right to your inbox.  

~ Happy Planning! ~ 
xoxo Veronica & Delphine 

Making it Official | Marriage License FAQ's

The run down on applying for a marriage license .. tips and frequently asked questions

The marriage license is what seals the deal folks! All of this time spent thinking about your timeline, photos, flowers and the buffet.. don't forget to schedule a time to go to your county clerk's office together and sign on the dotted line! 

A snapshot of an application for a marriage license, courtesy of Butte County Clerk Recorders Office

A snapshot of an application for a marriage license, courtesy of Butte County Clerk Recorders Office

Here are some questions that we get often: 

  • We are getting married in another county, do we apply in the county we live in or the county we are getting married in?  You will apply for the license in the county you live in, and the ceremony can be performed anywhere in California. 
     
  • Can we apply online? No, both of you will need to be present
     
  • What forms of ID are required?
    Typically, you will just need a photo ID such as your drivers license, passport or military ID
     
  • Is there a waiting period? No waiting period; the license may be used upon issuance
     
  • What happens if we forget our license on our wedding day? Hopefully we can send a runner to go get it, but if it is truly not available for the ceremony than you can choose to proceed as a "commitment ceremony" and the officiant will not be able to state that you are husband and wife.  Then most likely you would need to make an appointment with your officiant to sign the license..Unfortunately that document cannot be backdated. It has to be signed on the date is presented. (But hey, that's why you hired a wedding coordinator and you will have us to nag you about bringing that license with you!)
     
  • What if we make a mistake when we are signing our license after the ceremony? Speaking from experience (our officiant signed on the wrong line..fun times) You will have to have an addendum issued by the clerks office.  This just means instead of a one page marriage license yours will be two pages.  

Have more questions? Make sure to visit your local county clerk recorder's website for specific instructions and feel free to leave us a comment or shoot an email to info@the530bride.com 

~ Happy Planning! ~