Planning your bar menu is more than just what you will serve, but also about the quantities of each that you will order. How do you figure out how much red, how much white or how many kegs? Here are the tips we share with our clients and hope you find helpful:
1. Consider the setting
Many venues have specific rules about hard alcohol or prohibit serving hard alcohol all together, double check your contract before stocking the bar of course! For a summer outdoor wedding you may want to pair more of the chilled and sparkling wines, or plan a few refreshing signature drinks in lieu of a full wine or cocktail menu. Not only will it keep your guests cooler but it will also keep your bar costs down because you are only buying mixers/ingredients for two signature drinks for example vs a full bar or extensive wine list. Make sure to plan on getting plenty of ice to keep the kegs and drinks nice and cold! Non-alcoholic beverage station with water, iced teas, lemonade etc will also give your guests more options and keep them hydrated.
2. You know your guests
While your caterer or bar service provider may know a lot about hosting events, you know your group better than anyone. If these folks are beer drinkers you have to take that into consideration when deciding on how many kegs or cases of beer you will need and how many bottles of wine you will need.
3. Size Matters
If you are trying to get an accurate estimate on how many servings are in a keg or wine bottle etc you should make sure that you know what cups you will be using to serve the guests. For example, if you bought personalized 16oz cups off of Etsy, you are using a cup that is considered oversized.