Northern California Wedding Planner | Why You Should Hire A Full Service Wedding Planner

Weddings aren't all champagne and macarons, but our obsession comes from the satisfaction of bringing a concept together that start as notes on a page and transform into real life details.  It is exhilarating to send a ceremony processional down the aisle at precisely the right time, and watching the couple as they are announced into their reception surrounded by their guests just as they are about to enjoy dinner and dancing.  These moments are created with so much love and careful planning! 

Image by AnnaMae Photography 

Image by AnnaMae Photography 

Many couples come to us a few months after getting engaged and they feel like they can make a lot of the decisions themselves, but once they start looking at the time commitment to plan and communicate with all of their potential vendors they begin to consider how much they already have on their plates with work and day-to-day life.  Did you know that the average couple spends anywhere from 10-20 hours a week planning their wedding?  

Source: Wedding Wire 2017 Newlywed Report

Source: Wedding Wire 2017 Newlywed Report

Aside from time, budget is another reality check that can be difficult to get back on track if you have been booking vendors and without an understanding of the big picture.  As wedding planners, we can help you select goods and services that fit into the overall vision of what you are hoping to achieve/experience.  Think of us as a match-maker in a way because we can see a good fit for things like photography and videography based on the personalities and style of the couple, it's amazing to see the relationships that grow and how smooth the wedding day goes with the right team.

While every wedding is unique, some of the typical services that we provide for full service planning clients include: 

  • Design concept
  • Budget proposal/outline
  • Venue research and selection assistance
  • Contract reviews
  • Vendor research and communication
  • Arrange consultations and tastings 
  • Source and reserve/manage rentals
  • Guest list management and rsvp tracking
  • Stationery design or procurement
  • Floorplan design
  • Payment tracking, insurance documentation and final detail distribution
  • Provide event production staff for set-up and coordinate all breakdown
    & so much more! 

As a full-service planner, we love being able to support your wedding planning journey from the very beginning. Not only do we ensure nothing is missed, but we also love the friendships that  are built throughout this amazing process! 

Xo,

THE530BRIDE.COM.png

Northern California Wedding Planner | Real Talk - Vendor Communication

Happy Spring! Today we're talking all about keeping up with communication during your wedding planning process and how a wedding planner can help you stay organized.  Let's assume you have anywhere from 5 to 10 wedding vendors from your venue, caterer, florist, DJ and rentals to bakers, tent company and stationery designer.  That's a lot of moving pieces!

The 530 Bride _ Real Talk - Vendor Communication.png

As a wedding planner, communication is our top priority because when everyone is on the same page for your wedding day we know things will go smoothly as planned.  If details and updates aren't distributed across the board you can bet there will be a snag in the process which can ultimately cost you money if you need to add something that was missed, or an important detail isn't executed as promised.  It is imperative for your wedding vendors to work as a team, and we want to ensure that everyone is set up for success from day one.

Email communication 
As convenient as text messages are these days, it still isn't a professional form of communication and because texts are often very short and sweet it is always going to be more thorough to communicate via email.  This also will be helpful in the long run in case you need to look back through your previous emails to refresh your memory on a decision or update from a few months prior.  

Organized Master Timeline
Without an organized master timeline to serve as the main anchor point for your event, you could easily have several different variations of your wedding timeline with each vendor.  It doesn't seem like 10 minutes here and there make a big difference but when it comes to the caterer pulling lids off of the buffet and food being served fresh and hot, every minute counts.   We also want to make the most of your coverage with your photographer so giving enough time for formal portraits but keeping dinner and toasts running smoothly will ensure you have time for those dreamy sunset photos! 

Efficient Decision Making
A wedding planner can help present options to you in an efficient manner, making side by side comparisons based on your budget and preferences.  This will cut down on the back and forth emails to get the information you are looking for and can also streamline the time that it takes to book vendors.  Decision making was one of the 5 toughest things about planning according to WeddingWire

Details, Details, Details! 
We can only imagine what your day looks like inside your mind until we get to draw this out and break it down detail by detail.  This will ensure that no one is coming to you with questions on your wedding day while you are getting your hair and make-up done.  We will work with your vendors to review set up and breakdown details, and the smallest detail when it comes to your preferences. 

Managing your calendar
We want to assist you with making sure you know when appointments and payment due dates are with your vendors, when you need to have your final guest count, where and when you need to purchase event insurance and if desired we'll follow up on your behalf to ensure you receive your deposit back from your venue after your wedding. 

Planning Dashboard
Our couples have access to their personalized planning dashboard where they can access their wedding details 24/7.  They will have the ability to view and customize their planning checklist, master timeline, budget details, guest list, rsvp tracking, vendor contact info and contracts, design details and more.  This makes us happy wedding planners because we know they can relax knowing exactly where they are in the process. 

the-530-bride_planning-dashboard_aisleplanner.png

Every couple is different with respect to how involved they want to be in their day-to-day planning, so we have different packages and options to serve those needs individually.  We'd love to chat with you about your wedding plans even if are just looking for an extra set of hands on your wedding day.  

~ Happy Planning! 

Veronica Blog Post.jpeg

Northern California Wedding Planner | Patrick Ranch Wedding - Cambria & Tyler

Cambria & Tyler's winter wedding had us feeling all the warm and fuzzies! Not only was it a beautiful wedding day, but it was always so fun to meet with Cambria and Tyler and we loved all of our planning sessions with them along the way.  

It was really special to see the depth that Cambria and Tyler have in their relationship and with their pastors. It makes perfect sense for their first look to take place at Bidwell Presbyterian Church beneath the beautiful stained glass windows among the church pews.  The ceremony was light and happy, focusing on the true dedication and unconditional love that marriage is built upon, Tyler and Cambria's pastors had watched them grow into young adults and were proud to see them through such a big milestone in their lives.

For the reception at Patrick Ranch Museum, the tables were lined with wine bottle table numbers, mixed glassware, loose eucalyptus and linen runners with sprigs of greenery.  It was just the right elements to create the simple elegance that Cambria had described since the first time we spoke about what she envisioned for wedding decor.

We were so excited to work with Morgan Chantelle Photography, she has an effortless eye for the perfect shot and such an easy going energy.  Thank you so much Morgan for sharing these images with us, hope everyone enjoys!

the-530-bride_patrick-ranch-museum-wedding
The 530 Bride_patrick-ranch-wedding
the-530-bride_patrick-ranch-wedding-chico
the-530-bride_patrick-ranch-wedding-2018
Patrick-Ranch-Wedding_The-530-Bride

We could go on and on with our favorite moments from this day and from our planning journey with Tyler and Cambria, it means the world to us to be able to work with such sweet couples who allow us to share in such a special time in their lives!

A huge thank you to all of the event partners who contributed to their day:

Photographer:  Morgan Chantelle Photography // Ceremony: Bidwell Presbyterian Church // Reception: Patrick Ranch // Wedding Gown: Maggie Sottero // Catering: Roots // Rentals: Chico Party Rentals // Band: Pat Hull // DJ: Norcal Productions // Bartending: Chico Drinks Bartending // Planning:  The 530 Bride // Transportation: WTC 

Northern California Wedding Planner | Bella Rosa Farms Wedding - Amy & Ryan

Simple, Rustic, Chic.  Bella Rosa Farms was the perfect setting for Amy and Ryan's wedding day and you could really see how their guests enjoyed the relaxed venue location.  We had so much fun working with Amy and Ryan, and seeing this new chapter for their family.  Both the bride and groom work in the medical field so their schedules were very busy, making it much easier to have us work directly with their wedding vendors and finalize the essential details. 

We had a chance to work with Matthew Lim Photography again and it was a blast, not only does Matt have a super easy going personality but he has an incredible eye for lighting, emotion and the smallest details.  It was Matt's brilliant eye that discovered the incredible lighting on the bocce ball court and is our all time favorite couple's shot at Bella Rosa!    

the-530-bride_bella-rosa-farms-wedding_amyandryan
amyandryan_bella-rosa-farms-wedding
chico-wedding-planner_the-530-bride_bellarosa

After the reception guests enjoyed chips and salsa during the cocktail hour and for dinner there was a full taco bar spread by Aca Taco.  The cookie shoppe cookies were a big hit after dinner!

bella-rosa-wedding_fall-the-530-bride
We love this epic shot on the bocce ball court at Bella Rosa by Matthew Lim Photography 

We love this epic shot on the bocce ball court at Bella Rosa by Matthew Lim Photography 

Time flies, it doesn't seem like long ago we were planning all of these details together! 

Thanks to all of the event partners who contributed to this wonderful wedding day for Amy and Ryan: 

Photography: Matthew Lim Photography // Venue: Bella Rosa Farms // Coordination: The 530 Bride // Catering: Aca Taco // Florals: Chico Florist // DJ: Mike and Donna // Dessert: Cookie Shoppe // Rentals: Chico Party Rentals 

Northern California Wedding Planner | The Palms Chico - Nikki & Justin

Woo! We are excited to share the images from Nikki and Justin's wedding day at The Palms in Chico, it was a really fun wedding! Thanks so much to Essence Photography for sending over the gallery, we've been in la la land ever since!

chico-wedding-planner_the-palms-chico
the-palms-chico-fall-wedding_the-530-bride
chico-wedding-planner_the-530-bride_the-palms

If you need us we'll just be dreaming of those cupcakes! Check out all of the event partners who contributed to Nikki & Justin's wedding day, congrats again to these newlyweds!

Photographer: Essence Photography // Venue: The Palms, Chico // Coordination: The 530 Bride // Catering: Kinders // Cake: Cinful Desserts // DJ: Northern California Productions
// Florals: North Bloom 

Northern California Wedding Planner | Lauren & Jordon - Bella Rosa

Have you ever felt like there was magic in the air? Lauren and Jordon's wedding was an evening full of laughter and two families really coming together in support of these two wonderful people.  Both bride and groom's families shared beautiful toasts that brought happy tears and really showcased how proud they were of this new chapter for Lauren and Jordon.  

If ever there was a chill couple who seemed to just float through wedding planning without showing much stress or jitters, it is these two.  It could be because they both work in the medical field and can stay cool in high stress situations, or it could just be that they weren't sweating the small stuff! In either case, they chose a beautiful wedding venue and a solid list of event partners to ensure that everything ran smoothly. 

A special thanks to Lauren and Jordon's photographer a long-time friend of theirs, Emma who was a blast to work with.  We hope you enjoy these photos! 

the-530-bride_bella-rosa-farms-wedding
The-530-Bride_chico-wedding-planner_Bella-Rosa-Farms

Photographer: EMK Photography // Venue: Bella Rosa Farms // Coordination and production: The 530 Bride // Catering: Special Times Catering // DJ: Northern California Productions 
// Cake: Upper Crust // Florals: Little Red Hen Floral & More // Transportation: Northstate Limo

Northern California Wedding Planner | Chico Backyard Wedding - Becca & Blake

Have you ever met two people that are so pure and beautiful, inside and out? This intimate backyard wedding of 7 people was simple, elegant, and meaningful. This my friends, is why wedding planning is such a beautiful career. 

North Bloom impressed us again with stunning arrangements throughout the entire venue. Becca's gorgeous bouquet complimented her contagious smile, and simple dress from Lulus.com

Katelyn Owens Photography captured these blooms perfectly (as always) and created memories for Becca and Blake that will last forever. From photographing very personal moments, to happy moments, we were in awe. 

Here are some of our favorites from Becca and Blake's intimate backyard wedding!

Blake Becca Wedding-Katelyn s Favorites-0023.jpg
2018-03-21_0002.jpg
2018-03-21_0003.jpg
2018-03-21_0004.jpg
2018-03-21_0006.jpg

We've said this before, but we are so honored to have been a part of Becca and Blake's wedding day, especially with all of our amazing friendors!

Photographer: Katelyn Owens Photography // Florals: North Bloom // Coordination: The 530 Bride // Rentals & Decorations: We Do Designs

Northern California Wedding Planner | Gale Vineyards - Jennifer and Stephen

Love is the best adventure! If there was ever a couple who live to the fullest it would be Jennifer and Stephen.  These two have a contagious energy about them so it was no surprise their wedding was so much fun.  

North Bloom was spot on with the floral design, all of the colorful flowers and decor complimented the beautiful setting of Gale Vineyards.  Daffodil Hill Photography captured Jen and Stephen's smiles and their energy so perfectly that it takes us right back to their wedding day.   

We are so excited to share highlights from their wedding with you!

jen-and-stephen_the-530-bride_chico-wedding-planner
the-530-bride_Gale-vineyards-wedding-js
gale-vineyards-wedding_the-530-bride-js
gale-wedding-vineyards-ceremony_The-530-Bride
the-530-bride_chico-wedding-planner_gale-vineyards
chico-wedding-planner-gale-vineyards

Every wedding that we are a part of means the world to us, and working with a fabulous event team like these folks below makes our job even better!  

Photographer:  Daffodil Hill Photography // Venue: Gale Vineyards // Caterer: Panighetti's Eatery // DJ: Northern California Productions // Florals: North Bloom // Rentals: WeDo Designs // Hair and Make-up: Salon Diamond // Photobooth: Chris Armstrong Photobooth // Planning: The 530 Bride

Northern California Wedding Planner | Bucket List - Couples Choice Awards

Over coffee we like to chat about the "some days" and the dreams we have of going on a planner's retreat or designing a wedding on a beautiful island somewhere - you know, like a bucket list of sorts. 

updates in 2018 www.the530bride.com (1).png

These last few months we've felt so incredibly blessed to have experienced the excitement of meeting goals, everything from finally finding an office space, growing a team, connecting and networking with other event professionals, but most of all receiving feedback from our couples.  

We made our number one goal focusing on the client experience and learning where we can help couples alleviate any undue stress and improve on the overall planning process.  Asking for feedback and learning from it, after every single wedding.

Thank you!!

the-530-bride_couples-choice-award-2018

We met a major milestone in our business with the Wedding Wire Couple's choice awards for 2018 and it was a bucket list moment for sure!

The topic came up in one of our wedding industry groups and we thought it would be fun to list a few bucket list ideas for 2018: 

  1. Wedding on Water - Maybe one of the river cruise, or heck a yacht why not (just putting it out there) 
  2. Military/Law Enforcement - We would love to be a part of a special day for a very special hero out there who has done so much for our country and community, so if you know someone who is planning a wedding and has served or is serving in the military or in law enforcement please send them our way! 
  3. Pop-up wedding - Okay how cool would it be to get to assist multiple couples with a petite wedding just right for them and their intimate group of guests?! We are going to make this happen!

We'd love to hear about a fun bucket list idea you have or that you share as a couple! Now, we are going to go look at some cruises or travel websites for that retreat idea!

~ Happy Planning!~

Northern California Wedding Planner | TJ Farms Wedding - Dara & Nick

One of the best perks of the "job" is getting to step into such a special world with each couple and learn about their love story.  We meet family members, wedding party and close friends of the couple who are all there to support two people on their big day.  With Nick and Dara we shared morning phone sessions, emails, site visits & text messages throughout the months of planning their TJ Farms wedding.  

We were so excited that Dara and Nick were working with Matthew Lim Photography as we had been following his work on Instagram and loved his eye for detail.  Their engagement session photos literally made us a little misty eyed because he just really "got" them and brought their love story to the photo so perfectly.

One of our fav's from Nick and Dara's engagement session, captured by Matthew Lim Photography

One of our fav's from Nick and Dara's engagement session, captured by Matthew Lim Photography

Dara and Nick chose Hotel Diamond for getting ready before their ceremony, and we love all of the beautiful shots of the details.  Her dress, those shoes and hey we'd say Nick cleaned up pretty nice! These quiet moments leading up to the first look are just what the couple needs to gather their thoughts and prepare for the big day.

the-530-bride_tjfarms_gettingready
the-530-bride_hotel-diamond_nick

If you're on the fence about doing a first look, we think these next few images are a perfect example of the beauty of having these few extra shots before the ceremony!  The lighting and architectural details of Hotel Diamond set the scene for Dara and Nick's first look.

nickanddara_hotel-diamond_the-530-bride
2018-01-19_0005.jpg
TJ-Farms-Wedding-Ceremony_the-530-bride

To say that Dara and Nick's guests came to party in an understatement! These folks danced, they laughed and they celebrated with the newlyweds all night long!

tj-farms-wedding_the-530-bride_reception
happily-ever-after_the-530-bride

We are so thankful to have been a part of this day and that we had such a fabulous team of event partners to support Dara and Nick, each element came together seamlessly thanks to their hard work!

Photographer: Matthew Lim Photography // Wedding Venue: TJ Farms // Catering: Panighetti's Eatery //Hair & Make-up: Salon Diamond // Florist: Cambray Rose //Cake: Mims Bakery //DJ: Netsound Pro // Rentals: WeDo Designs and Party Dogs // Planning & Design: The 530 Bride // Videography: Jordan & Trevor Clavery of World CTZN // Transportation: Bus Man Holiday Tour
 

Northern California Wedding Planner | TBS Ranch - Bri & Chad

Ahh... a beautiful Fall wedding hit our inbox and we're so excited to share some of Bri and Chad's highlights from their gorgeous wedding.

Jeff Hall really puts an effort into making each photo absolutely stunning, so when we saw these we were blown away! 

Bri and her girls were tucked away in the cutest little bridal suite at TBS Ranch. With champagne, makeup and hairspray, they were good to go from the early morning until the ceremony! When we saw ETC florals pull up, we saw a gorgeous burst of fall colors in her hands... we screamed a little inside. 

26169234_1746708958719689_5105388731878556964_n.jpg

When it was time for the ceremony, we had the opportunity to see the beautiful Bri come down the quaint stairs of the bridal suite. We can only imagine how Chad felt! Our hearts were even pitter patting.. 

SOY09963.jpg

We're very thankful for such a great team of vendors who made this wedding possible!
The romantic atmosphere was just what we needed for one of our last weddings of 2017.

Cheers to our 2018 weddings!

Photography: Jeff Hall Photography // Florals: ETC Florals // Venue: TBS Ranch // Hair & Makeup: Amy Ferrell & Shaylee Glaziner // Catering & Cake: Sandy's Specialities // Coordination & Design: The 530 Bride // Music: Netsound

Northern California Wedding Planner | Butte Creek Canyon ~ Mary & Ben

These foggy mornings are so cozy, but we can warm right up thinking back to our weddings over the summer.  We're sharing the highlights from Mary & Ben's wedding day and we hope you enjoy! 

When we saw the first sneak peek from their engagement session with Bloom Portraiture, we were hooked.  Look at this location, and those two lovebirds - right out of a story book.

mary-and-ben_bloom-portraiture

Mary and Ben chose the iconic Hotel Diamond for getting ready before their wedding ceremony, and it was the day to tie the knot.  Seeing these florals by North Bloom delivered to the bride was pretty special, as the colors and textures were exactly what was on our inspiration board.  Just flawless.  Mary had her sisters and best friend by her side for hair and make-up, such a close knit group of beautiful ladies!

HotelDiamond-PersonsWedding.jpg
2018-01-15_0001.jpg

The ceremony was held at St. John's Baptist Church downtown Chico, and we loved how Mary and Ben emphasized their faith within their vows.  They were both emotional during their vows and it was so sweet.

the-530-bride_st-johns-baptist-church

After the ceremony the guests were shuttled up to Ben's family home in Butte Creek Canyon, it was warming up on that August day so nice cold beverages were in order.  Ben's family put so much love into prepping their property for the wedding and it all paid off, as it was truly magical.

the-530-bride-canyon-wedding-chico
the-530-bride_butte-creek-canyon-wedding-chico-ca

We were grateful for the opportunity to work with Mary and Ben to execute their vision from a blank canvas, and to be able to help them share the Chico experience with all of their guests! 

A big thanks to all of the event partners who worked together to bring Mary & Ben's beautiful wedding day together and to Bloom Portraiture for capturing all of these perfect shots!

Photography: Bloom Portraiture // Video: Triptych // Ceremony Venue: St. John's Baptist Church Reception: Private Home // Hair: Envee Salon (Carmen Montero) // Make-up: Powder Room // Gown: BHLDN // Florals: North Bloom // Catering: New Hock Farms // Rentals, Draping & Lighting: WeDo Designs // Coordination & Design: The 530 Bride // Tent: In Tent Events
// Shuttle Transportation: WTC // Music: The Wedding DJ // Cake: Cinful Desserts // Ice Cream: Shuberts // Bar: Star Liquor
 

Northern California Wedding Planner | Hello 2018!

How was your New Year, can you believe it is 2018? I know, we're already almost half way through January but it still feels weird to write 2018 and 2019 dates on our calendar.  Here's what we've been up to since the first of the year!

updates in 2018 www.the530bride.com.png

1. Logo refresh! 

Thanks to Nerissa, our new in-house graphic designer!

Thanks to Nerissa, our new in-house graphic designer!

2. We grew ~ Formal Introductions of each of our new team members coming soon! 

A few of our newest additions to our team after rocking set-up of a beautiful winter wedding at Patrick Ranch.

A few of our newest additions to our team after rocking set-up of a beautiful winter wedding at Patrick Ranch.

3. Featured on Cake and Lace - Romantic Barrel Room Styled Shoot

4. First Wedding of 2018 ~ Congrats to Cambria & Tyler! 

We can't wait to see the beautiful images captured by Morgan Chantelle Photography!

We can't wait to see the beautiful images captured by Morgan Chantelle Photography!

5. Checked off a major goal! Your feedback is so important to us!

the-530-bride_couples-choice-award_wedding-wire

Thank you to much to all of our amazing couple's who shared about their experience, it truly means the world to us knowing that we made an impact on such an important day! 

6. Now offering Wedding Stationery & Signage Design!

We are so excited to offer custom wedding invitations, stationery & design services for couples looking to create something unique and personal for their upcoming wedding. Having an in-house graphic designer (The talented Nerissa Quinn!) allows us to sit down together with couples and work through the design process to bring out the elements that matter most to you, that's the good stuff! {Photo by AnnaMae Photography}

We are so excited to offer custom wedding invitations, stationery & design services for couples looking to create something unique and personal for their upcoming wedding. Having an in-house graphic designer (The talented Nerissa Quinn!) allows us to sit down together with couples and work through the design process to bring out the elements that matter most to you, that's the good stuff! {Photo by AnnaMae Photography}

7.  Wedding Planner Intensive Course - 8 weeks of learning the latest best practices for wedding planners.

Wedprenuer-academy_The-530-bride

8. Better Together - We've Officially Partnered!

We've officially partnered, so The 530 Bride will be the force of two planners and a full event team.  We want our couples to know that we have them covered and always have a team approach to our weddings.  This was a dream of ours and to finally make it official is beyond exciting.  ~ Happy Dance!

We've officially partnered, so The 530 Bride will be the force of two planners and a full event team.  We want our couples to know that we have them covered and always have a team approach to our weddings.  This was a dream of ours and to finally make it official is beyond exciting.  ~ Happy Dance!

9. Putting the finishing touches on our office space

We added some of our favorite photos by Matthew Lim Photography from a recent wedding, and will be sharing more photos of our office space soon!

We added some of our favorite photos by Matthew Lim Photography from a recent wedding, and will be sharing more photos of our office space soon!

10. We had a blast at the Chico Bridal Show!

the-530-bride_chico-bridal-show
the-530-bride_2018-chico-bridal-show
the-530-bride_delphine-chico-bridal-show
the-530-bride-planning_stationery

It has been an exciting first few weeks of the year to say the least, but our focus is to continually improve the experience for our couples as they plan their wedding.  We've invested in education for our team and for keeping up with the best practices in the planning industry.  

We know it is going to be an amazing year, stay tuned for more fun updates! 

~ Happy Planning! ~

Veronica Blog Post.jpeg

Northern California Wedding Planner | Let's Talk About Being Engaged In 2018!

Did you just get engaged over the holidays?

If so, which I am guessing that is why you've decided to click this blog post, congratulations! Being recently engaged myself, I understand the stress that comes with planning a wedding. Yes, I still feel it even though I'm a wedding planner!

Photo by Tre Creative 

Photo by Tre Creative 

Today on the blog, we're going to be sharing some of our top New Years resolutions for those of you who are engaged! Our main advice: ENJOY every moment; it's such a special time in your life!

Engaged; having formally agreed to marry.
synonyms: betrothed, promised in marriage, pledged in marriage;

1. Keep A Positive Attitude
Of all people, I know what it's like to have to make several decisions at once, but it's for your special day so you shouldn't take it as a negative thing! Remember that sometimes less is more! Are you a couple who wants to go above and beyond with florals? Or how about the food? Staying in a positive mindset will help you make these hard decisions. But of course, we're here to lead you through them.

2. Take Care Of Yourself
This is really important, but i'm sure you've seen this tip on all of the blogs that you've been to such as The Knot, Ruffled Blog, etc. But this is coming from me, Delphine, the one who is going to MAKE your special day happen. Since I am a wedding planner, and not a personal nutritionist... my biggest advice is to remember that your gut health will ultimately change, not only your appearance, but also your mental health! This goes hand in hand with my last tip. Mental health turns into positivity, which turns into a more confident you on your wedding day. 

3. Choose The Perfect Date
This is a biggie. I'm sure that you know that there are holidays pretty much every single month out of the year. So keep in mind that people make plans on 4 day weekends, especially during the spring and summer months. Obviously if a date is calling your name, then go for it. But remember that aunt Kathy may not be able to make it on that particular weekend due to a hot dog eating contest... or something? Whichever date you choose with your significant other, make sure you're both happy with it!

4. Stay Within Your Budget
This is another big tip I have for you. Remember when you and your significant other were talking about a budget for your future wedding even before you were engaged? Yeah, I've been there too... and now I officially have to back off on a lot of my choices! So learn from me and look at your budget, decide what the most important aspect of your wedding is, and start asking for quotes! 

5. Enjoy Each Other
This may seem like a given, but a lot of couples get so wrapped up in the planning process that they forget they're even getting married! Take a step back, and ask your significant other their input. Take them to appointments! Even if they seem like they don't care, they really do. Even if it's the color scheme of your wedding! 

Happy Planning, and Happy NEW YEAR!
 

XO,

 

 

Northern California Wedding Planner | Contract Talk - Vendor Meals

Oh if ever there has been a hot topic amongst wedding community boards and professional network groups, it would be these two words: Vendor Meal.

contract-talk_vendor-meals www.the530bride.com.png

First and foremost, we ensure that our couples are reading their contracts when booking services and understand all terms and requirements that are listed in the contract language. 

We totally get it, who hasn't breezed through the 8 page terms and conditions when you get your shiny new iPhone or when you update an app.  It is easy to click the button stating you've read and agree to all terms.  However, when it comes to your wedding day and multiple event partners all working on the same event, there are a few contract issues that you specifically need to make notes of; such as office hours/communication clauses, liability, travel fees, cancellation terms, equipment/electrical requirements, turnaround/production times and vendor meals.  

Let us preface this with our philosophy: We believe in having great relationships with your team, and that your event partners should be eating dinner when you eat dinner. Specifically, they should be eating the same dinner that you are serving to your guests.  
  1. What's the big deal?  Let's use your photographer as an example: you have a photographer shooting with you on your wedding day for 6+ hours and as expected they aren't going to pack up and leave to go grab dinner and miss out on your toasts, first dance etc.  So when you and your wedding party are released to the buffet or are being served your plated meal, your photo and video team should be eating at this time as well. 
    Your event partners are working in a setting where they are likely traveling or working at venues that can often be remote, so if your event partners need to leave the premises for a meal, they are not liable for lapses in coverage or services during this time. 

    Just as in a corporate setting an employer would be required to provide lunch for a working-lunch time meeting or allow employees to leave for the lunch break.
     
  2. Our venue is full service and provides a "Vendor Meal" so we are covered right? Yes and no.  The stories that we've heard about these notorious "vendor meals" being a day old bagged lunch type situation is what prompted this post.  Most often, a contract might state that a hot meal would be provided so even if that means ordering a pizza for your event partners or asking that your venue/caterer provides an alternative hot meal like a chicken or pasta option instead of New York Steak for example.
     
  3. Do we need to provide dinner for all of our vendors/event partners? Short answer yes, but again read your agreements first.  Another logic to use is anyone hired for 4+ hours of service that will be present during dinner, or otherwise noted in their agreement.
     
  4. When should our vendors eat? When you and your wedding party are released to the buffet or are being served your plates, your photo and video team should be right behind you or provided a plate served by the caterer.  We are pretty confident that you aren't wanting photos of you taking bites of dinner, so this is the best time for your photo & video team to eat.  They should be seated at a table within the close enough to the reception area so they are able to see the event and any special moments that may arise.  Your DJ should also be getting in line in time to be done eating before any announcements need to be made. 
     
  5. Who pays for the cost of the meals for vendors/event partners? This cost is allocated to the couple/host paying for the catering.  You might be thinking, "well it's $80 per person, this is going to add up fast!" but discuss this with your venue or caterer to determine if there is a hot meal option at a reduced cost.  
     
  6. Should we provide place settings for the vendors as well?  We suggest having a table that is available for your event partners, but some may choose to eat in another area and take a quick break.  It's always a great idea to have extra place settings or some disposable flatware just in case.  

We are here to help couples work through questions like these to make sure that in the weeks leading up to your wedding we are discussing the details that pertain to your wedding and not going back and forth over contract terms and vendor meals.  If you aren't sure on what your event team needs, ask your wedding planner or reach out and ask them ahead of time. 

Northern California Wedding Planner | Getting Back to Basics

Our last wedding of 2017 was this past weekend (yes, two days before Christmas!) and throughout planning this intimate wedding we knew the couple wanted to keep things pretty simple.  As the weeks led up to their big day and the details come together such as finalizing their menu with the restaurant, confirming delivery times and ceremony details..pretty normal.  However with a guest count of 20, the focus was different.  It wasn't about all of the decor, it wasn't about minute to minute timeline details. 

Photo of a recent intimate wedding at Two Twenty Restaurant in Chico

Photo of a recent intimate wedding at Two Twenty Restaurant in Chico

Instead, it was simply a short and sweet ceremony at 5, everyone would enjoy cocktails in the bar and then head down to the wine cellar room for dinner, cake & dancing!

 Two Twenty Restaurant prepared a beautiful dinner and we had Northern California Productions (NCP) playing music throughout the evening.

A few things that stood out to all of us who were a part of the event team:

  1. No pressure - Everyone seemed so at ease the whole day from hair and make-up to the light hearted ceremony all the way to the last song of the evening.
  2. Guests felt like it was a special treat, and were able to spend time with the couple 
  3. Affordable - Weddings are expensive, we totally get it but rather than invite 150+ guests and feel like you are constantly having to cut corners couples should consider keeping the guest list on the smaller side to truly get to allocate their budget to the guest experience without the stress.

Are you considering an intimate wedding ceremony or destination wedding? We can help no matter where you live or where you are planning on getting married.  You can inquire by sending an email to us at hello@the530bride.com 

~ Happy Planning!~