Okay, so that may be a slight exaggeration.. A wedding planner doesn't see the future but we do try to prepare for just about anything thrown our way. In addition to executing the details that you have planned, our goal is to handle scenarios like the those below, quickly and quietly so that the couple aren't distracted or worried about them. Here are a few different minor scenarios as examples:
Scenario 1: Your bridesmaid calls and she is stuck in traffic, by the time she arrives it is too late to start on her hair. Solution: Wedding planner grabs the stash of bobby pins, bottle of hair spray, a comb and goes to work!
Scenario 2: The groom is looking handsome in his tuxedo for his close-ups and the photographer notices a button is about to fall off on the jacket. Solution: Planner "borrows" the jacket and gets the handy sewing kit to reinforce the button.
Scenario 3: You are in your dress and trying to sneak a peak at your ceremony without any guests or your handsome groom seeing you. Your planner makes sure the coast is clear, and keeps you just out of sight until it is time to make your appearance down the aisle.
Scenario 4: You spent weeks working on the seating chart for your reception dinner. The venue misplaced the only copy that you had, and the caterers need are requesting it for the plated dinner. Solution: No sweat, your planner brought extras of your floor plan & seating arrangement and provides copies to the caterers, venue and decor company.
Scenario 5: The limo driver has shuttled your guests to your venue, but you notice that your aunt and uncle are missing. The limo driver must have missed them somehow at the hotel, and no one can reach the driver on his cell. Solution: Your planner sends an assistant to run back to the hotel to pick them up in time for them to be seated for your ceremony.
Scenario 6: You check the forecast the week before your wedding, who knew a June wedding would see triple digits? Solution: Your planner calls your cake decorator and pushes back the delivery time until just before the reception to ensure the cake won't be too warm & melt the icing. She then makes a second call to the print shop to have your monogram printed on some fans, these should come in handy for your guests at your ceremony. Lastly, she sends you a text to make sure that your Costco list includes a few more cases of water bottles!
When it comes to our events, we typically bring our "toolbox" equipped with bandaids, tylenol, ribbon, tape, sewing kit, candles, lighters, extra reserved seating signs, and even a book of wedding toasts for the nervous groomsmen. In addition, we carry extra copies of contact sheets for all of the contracted vendors, extra timelines & seating arrangements, etc.
Weddings and large events have many different elements and parties involved which requires fluid communication and organization. Wedding professionals cannot promise a "Perfect Wedding" they are there to make sure that things come together smoothly and just as you had envisioned.
We know that for some couples it is tempting to want to take it all on and handle these details yourself, but the scenarios above and other scenarios like them should not be left for you or your family members to stress about on your big day.
The 530 Bride offers a complimentary consultation, affordable planning packages as well as hourly services. Contact us today to go over your event details!