Northern California Wedding Planner | Wedding Day Roles & Responsibilities

So who does what on your wedding day?  This can be confusing, and sometimes you just don't know what needs to be done in the first place..read on for just 5 of the many roles that are essential for a seamless wedding day!

 Photo by Daffodil Hill Photography 

Photo by Daffodil Hill Photography 

It's scientifically proven that you can't be in two places at once so how can you reduce the stress of making sure that everything is done according to plan on your wedding day? This question should be considered long before you hire your wedding vendors, because if you select a venue, caterer or rental company who does not set-up the tables & chairs or handle any of the labor - you'll need a small army to take on the task.  Want the short version? -- > Meet with a wedding planner who can help you book full service professionals! 

1) Tables and chairs - This is one that seems to sneak up on people because you may have only considered that you need 150 chairs for your guest count, but will you need to rent two sets (ceremony + reception) or have one set that needs to be moved over during cocktail hour? Table set-up is straightforward in theory but you do want to ensure that all of the tables are spaced evenly and leave enough room for chairs/guest movement. A full service caterer is well equipped with an efficient staff to handle the set-up and break-down of tables, chairs and food service areas for your event. 

2) Centerpieces & Decor - We love when couples personalize their wedding by incorporating design elements that are authentic to them as well as photos and signage. As wedding planners we assist with overseeing the placement of your rentals and putting the final touches & personal decor together for your welcome table, ceremony area, guest tables etc. 
Tip: Try to hold back the temptation to go crazy on Etsy, Amazon, Pinterest and other rabbit holes so that you won't need a U-Haul just for all of your decor.  We recommend finding focal points that have an impact and being conservative with extra items - sometimes less is more! 

3) Guest tables - You probably have an idea where we are going with this by now - but it is imperative that you have a catering staff on board who is prepared with the correct event details, brings adequate staffing, and will handle bussing/clearing plates & garbage etc.  Don't get left with plates piled high at your guest tables and dishes to wash for 150 guests, that's not cool.

4) Pop Fizz Clink - Thinking of your wedding has you reaching for the champagne bottle - but hold that thought! What will your guests be drinking out of (glassware or disposables?) and who will be providing/delivering/stocking/serving and last but not least - cleaning up your bar? 
Be sure to double check with your venue about required license/insurance requirements for the bartender

5) Order of events - A wedding day goes by so fast and there is only so much lighting to go around, having an organized timeline including all of the photos that you are planning to incorporate is important.  Your wedding planner and photographer will work together on the timeline details along with your DJ and caterer to ensure that everyone is on the same page.  Your wedding planner will be there to cue each element (ceremony processional, wedding party introductions, toasts etc) while your DJ will be the emcee to keep guests informed throughout the evening. 

We hope these 5 wedding day responsibilities are helpful for you, and that you have a rockstar team to handle the details! If you have questions about tasks or need more information to organize your vendors feel free to reach out or leave a comment below! 
~ Happy Planning!~