Northern California Wedding Planner | Communicating The Details

On many levels technology has changed the game.  At our fingertips we have hundreds of apps for making our lives easier.  From collecting our thoughts on visual boards, taking notes, playing music, tracking finances, electronically signing, planning your outfit, scheduling transportation, creating graphics, sending a cup of joe; you name it..there is an app for it.  


While we have come so far in technology and creating ways to "connect," the one shortfall is that we have tried and failed to replace the human element.  An app cannot do the one thing that matters most for a successful event. Execution. Expressing your priorities and having a trusted planner on-site to ensure that all of the details from your notes, Pinterest board, email, vendor agreements etc are actually delivered, assembled, utilized in the degree that you intended on your wedding day.  

When we see all of the articles and apps out there to plan your wedding, it makes us want to yell from the rooftops that phone apps and planning websites don't have nothin' on the behind the scenes magic that comes from a wedding planner working with a team of professional vendors.  

iPod's will never replace a DJ who can emcee your event and keep the guests engaged.  Raise your hand if you have been to an event where the ipod awkwardness was what you remembered more than the beautiful flowers or great food. (Raising Hand)  The same can be said for not having a professional photographer capture your day, a friend with a nice camera won't know the ins and outs of photographing a wedding. 

So how do you communicate your details after you have been planning for a year? We call it a brain dump, not a glamorous term but essentially you need to get all of these ideas and plans out of your brain and on to paper.  If you know exactly how you want your welcome table set up, then try to do a mock set-up using the items that you have or sketch out an example.  When you pack your items to bring to your venue, label each box of what is inside and where it needs to go. For example "Serving utensils for sweetheart table" etc.  We schedule master planning sessions with all of our couples where we go through how they would like their event to flow, set-up and break-down of what items they are bringing versus what is being rented, what needs to be packed or returned to rental companies etc. 

If you are feeling stuck or overwhelmed, reach out to your local wedding planner for tips on how to feel organized and prepared for your wedding day! 

~ Happy Planning!